Terms and conditions - Stills On Baby Shoot

This page details the current terms and conditions for Stills on Baby Shoot & Photography. When you are ready to book a date for your session, you will receive a link to an online version of this contract for you to add a digital signature.

Thank you for booking a portrait photography session with Stills on Baby Shoot & Photography (“me/I/my/the photographer”). Please read these Terms and Conditions carefully, as they apply to your (“you/the client”) booking (“Photography Services/photo shoot session/sitting”).

I am happy to answer any questions or concerns you may have in relation to these T&Cs at any time. However, continuing with your booking means you are agreeing with these terms.

I reserve the right to change these Terms & Conditions at any time, and I will give reasonable notice to you if this happens.

GENERAL

These Terms and Conditions constitute an agreement between the parties and supersede all previous agreements between the parties relating to its subject matter. No variation or agreed termination of these terms and conditions (or of any document referred to in it) shall be effective unless it is in writing. If any provision of this agreement (or part of any provision) is found by any court or other authority of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force. A person who is not a party to this agreement shall not have any rights under or in connection with it.

This agreement and any dispute or claim arising out of or in connection with it or its subject matter shall be governed by and construed in accordance with the law of England and Wales.

ACCEPTANCE

Your booking and/or payment of your session fee signifies acceptance of these terms and conditions as a legally binding contract, unless otherwise objected to explicitly and in writing, prior to accepting my service. No variation of this contract shall be recognised unless explicitly agreed to in writing.

Any booking or payment made to me (including the session fee) indicates that you have read, understood and agreed to all the terms and conditions as set out in this document, in its entirety. If this contract has to be enforced, you agree to mediation instead of court proceedings.

STAYING COVID SECURE

If you are experiencing any of the known symptoms of Covid-19, or if you have been in contact with anyone who has recently experienced symptoms, or if you or any member of your household has been asked to self-isolate, then please inform me immediately so we can rearrange your shoot.

Despite taking the above steps to mitigate the spread of Covid-19, carrying out any activity in the UK currently carries a degree of risk of infection. Continuing with your booking and attending your photography session constitutes an acceptance of this risk. Please consider any health conditions of yourself or those you live with before making an informed decision about whether you are happy to accept this risk.

COPYRIGHT & OWNERSHIP

The copyright and all other rights in the Photos shall be retained by Stills on Baby Shoot & Photography. The Photographer asserts the right to be credited as the author of the Photos in accordance with sections 77 and 78 of Copyright, Designs and Patents Act 1988. Any unauthorised reproduction or modification of any images will constitute a breach of copyright. This includes making copies or ‘screen shots’ of images shared by the photographer online.

Sometimes the photographer may share previews or “sneak peeks” of your images, or give you access to an online gallery of images. These images must not be copied, screen shot, downloaded, edited or altered in any way.

If you wish to share photographs to your own network (i.e. Facebook, blog or any other online channels) you agree to do so only once you have purchased and paid for them. In addition, you agree to include the photographer’s company name (Stills on Baby Shoot & Photography) and Facebook page or Website (www.stillsonbabyshoot.com) in your posts.

Clients are not permitted to take their own photographs at any portrait photography session.

RESERVATIONS

Your portrait session is reserved only once paid for. Session fees are non-refundable and contribute towards the photographer’s time planning your shoot with you and creating and sending out your Welcome Pack.

RESCHEDULING & REFUNDS/CANCELLATIONS

Sometimes it is necessary for the photographer or client to reschedule, for example due to injury or serious illness. If there are unavoidable circumstances that affect your ability to take part in our photo shoot session, then I am happy for us to reschedule once, within a three-month period. Please let me know as soon as possible that you can no longer make the session, and at least 48 hours in advance.

Please note that any new date will be subject to the Photographer’s availability. I shall use reasonable endeavor to arrange an alternative date for your photo shoot session.

Please note that in the lead-up to Christmas and other special occasions, rescheduling may not be possible until the following year.

In the event that we cannot agree to another date, or if you are unable to attend your re-booked session, the customer or client should inform you of the minimum 72 hrs otherwise your session fee will be lost.

Your session fee is non-refundable should you decide to cancel your portrait shoot.

Please note that all Gift Vouchers and Gift Certificates are non-refundable.

HEALTH

If you are taken ill by an infectious disease, you must let me know and rearrange your session until you are fully recovered and no longer contagious. This is to protect the health of all my clients, who often include newborns.

Please inform me on booking if you or anyone attending your photography session suffers from any health conditions including allergies, photosensitive epilepsy, medical issues, physical difficulties and disabilities etc.

MY OBLIGATIONS

I will use reasonable endeavors to supply the Photography Services described on my website and marketing materials in a professional manner.

I reserve the right to decline to book or carry out any portrait session or services that I deem to pose a health and safety risk to you, myself, my assistant, or other people.

YOUR OBLIGATIONS

You agree to assist and cooperate with me in all matters relating to the Photography Services and to supply me with all information reasonably requested in order for me to carry out the Photography Services. You agree to do everything you can and that I request of you to ensure that everyone attending the photoshoot is well-rested and cooperative (e.g. no sugary food or drinks before or during the shoot; timing naps and feeds to ensure children are at their best for the agreed start time; staying calm, positive and encouraging; getting involved with the games, activities and instructions given by the photographer etc). Although I will do everything I can to make the experience engaging and enjoyable, you understand that I am not responsible for any photoshoot participants who refuse to cooperate, and that this may impact on the number and quality of the images I am able to capture.

It’s not always possible to remove snot, sleep crusts, food crumbs or dribble and is rarely possible to fix creases and hair in Photoshop. In addition, it always looks better to fix these things beforehand, so please make sure everything is how you want it to look in the final images before we take any pictures.

You agree to take responsibility for your own and your child(ren)’s safety throughout your portrait session, recognising that there are additional hazards to watch out for in a professional photography studio, including, but not limited to, lights and light stands, background sheets and background stands, electrical equipment, trip hazards, fall hazards etc. If you child(ren) is posed in, on or near a prop or another member of your family, you agree to remain nearby, vigilant and responsible for their safety at all times.

You agree not to take pictures on your own camera or phone during the portrait session or reveal, nor to take screenshots from your online gallery.

SESSION TIMES & DURATION

Please make every effort to arrive on time for your session and please let me know as soon as possible if you anticipate arriving late. If you are more than session time we can provide 1hr extra time period , after that there is no refund or re-shoot provided.

If a session duration is not specified as part of your package, I will end the session at my discretion when I determine that adequate images in terms of quality and quantity have been captured.

CREATIVE LICENSE

You grant the photographer full creative license to shoot, select images, edit images and deliver them in the style and method chosen by the photographer and reflective of the style and quality advertised by the photographer.

SPECIAL IMAGE REQUESTS

I will make every effort to comply with requests for specific photos. Please ensure these are notified to me in advance of the shoot. Requests that are felt to be unsafe will be refused. It may not be possible for all of the images requested, or those expected, to be captured.

SHORTLISTING & EDITING

Your photographer will carry out any shortlisting and editing necessary to prepare the portraits for your viewing and selection.

The photographer’s choice of image selection is final. Additional editing can be requested but is delivered at the photographer’s discretion and may incur additional charges.

DATA PROTECTION

Sarah Plater will store Client names, contact details and session information privately and will not share these with any other business or organization. A separate Privacy Policy is available on request.

LIABILITY

In the unlikely event of technical problems, camera/photographic failure, loss of image(s) before delivery to the client is made, injury or sickness beyond my control, my liability shall be limited to a full refund of all monies paid.

I will not be liable for any acts, events, omissions or accidents beyond my reasonable control, including strikes, failure of a utility service or transport network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, inclement weather or default of suppliers or subcontractors.

The limitation on liability shall also apply in the event that Photos are lost through equipment malfunction, are lost in the mail or otherwise lost or damaged. My total liability for any breach, representation, act or omission (including negligence) shall be limited to my fee in relation to the Photo Services and I shall not be responsible for any special, indirect or consequential or pure economic loss, costs, damages, charges or expenses.

In the event of incapacitating illness or injury to the Photographer, I will have the option, whenever possible, to mutually agree with you as a replacement photographer to carry out the Photo Services. If we cannot agree a replacement then I shall refund to you any fee paid in relation to the interrupted Photo Services in full.

Any directions issued to clients, their guests or employees during a photographic shoot/event are deemed to be at said person’s own risk. Sarah Plater cannot be held responsible for any personal accidents during a photographic shoot.

Sarah Plater is not responsible for the quality of services provided by business partners or other third parties. Your statutory rights are not affected.

Sarah Plater holds Public Liability and Professional Indemnity Insurance.